AirMason + UKG

UKG is built to manage the full employee lifecycle, from hiring and payroll to scheduling and benefits. It handles these operational functions well. But when it comes to creating and managing employee handbooks, UKG relies on general document management rather than purpose-built tools.

This means HR teams using UKG typically create handbooks in Word or Google Docs, convert them to PDFs, and upload them somewhere employees can find them. The result is a static document that is hard to update, difficult to track, and easy for employees to ignore.

AirMason replaces that workflow with a dedicated handbook platform. You build once, update continuously, and track engagement at the individual employee level. Combined with UKG's employee data, you get a complete picture of who has reviewed which policies and when.

Organizations using UKG Pro or UKG Ready often operate across multiple states, which means their handbooks need to account for varying employment laws at the federal, state, and local levels. Keeping up with these changes manually is time-consuming and error-prone.

AirMason's compliance engine monitors legislative changes across all 50 states and hundreds of municipalities. When a law changes that affects your handbook, AirMason flags the relevant section and provides guidance on what needs updating. This is a specialized function that falls outside UKG's scope but is critical for HR teams managing multi-state workforces.

For UKG customers, this means your HRIS handles the operational compliance (payroll tax calculations, benefits eligibility) while AirMason handles the policy compliance (handbook language, required notices, state-specific addenda).

The integration between AirMason and UKG is designed to eliminate manual data entry and keep handbook distribution in sync with your employee records. Here is what the typical workflow looks like.

When a new employee is added to UKG, AirMason automatically receives their information and assigns the appropriate handbook based on their location, department, or role. The employee receives their handbook through their onboarding flow, reads it on any device, and signs off electronically. AirMason records the acknowledgment with a timestamp and stores the signed version for audit purposes.

When an employee's status changes in UKG (transfer, promotion, termination), AirMason updates their access accordingly. If you publish an updated handbook, AirMason can notify the relevant employees through the platform and track re-acknowledgment without requiring any action in UKG.

UKG customers tend to be mid-market to enterprise organizations with complex workforce structures. AirMason is built to handle that scale. You can manage multiple handbook versions for different regions, departments, or employee types, all from a single dashboard.

AirMason supports role-based access so your HR team in California sees different handbook versions than your team in New York, and each version reflects the local employment laws that apply. Version control ensures you always know which handbook is current and can reference any previous version if needed.

For organizations with 500 or more employees, AirMason also offers a dedicated customer success manager and professional design services. Your handbook does not just contain the right policies. It looks and feels like a document your employees will actually read.