5 Things Missing From Your Employee Handbook

Working on an employee handbook feels like tackling a giant jigsaw puzzle. You want to complete it, cross it off your list, and move on to the next big thing. But wait—before you close that document, let's chat about a few things you might be missing. These little nuggets could help set the stage for a great experience for your new hires. You're not just making a good impression; you're building a foundation for their journey with your company.

Social Media Policy

Ever noticed how some companies seem stuck in a time warp when it comes to social media? If your handbook doesn't mention it, that's a flashing neon sign that it's outdated. Social media is a beast that can cause headaches if not tamed properly. Make sure your handbook dives into the nitty-gritty of social media use at work.

Some places block social media sites entirely. Others let them run wild. But even if you think you've got it under control, remember that smartphones are everywhere. It's worth considering how employees interact with social media when they're off the clock, too. Should they use disclaimers if they mention where they work? You know, those "my views are my own" bios you sometimes see on X (formerly Twitter).

And then there's the matter of responding online. Should employees jump into conversations about your company? In industries like hospitality, staff might feel tempted to reply to customer reviews. If that's allowed, laying down some ground rules will keep everyone on the same page.

Employee Recognition and Rewards

Who doesn't love a bit of recognition? It's a powerful motivator, especially for new hires eager to make their mark. Offering a peek into your employee recognition programs can set the tone right from the start. It tells newcomers that you not only value hard work but actively celebrate it.

You could keep it simple with an employee of the month deal. Or perhaps you're into grander gestures—annual awards, perhaps? Some companies even encourage spontaneous recognition, letting peers shout out their colleagues for going the extra mile. Whatever your flavor, make sure it's in your handbook. It's a neat way to showcase your company culture.

Mental Health

Everywhere you look, there's talk about mental health these days. And for good reason. Workplace mental health issues are a leading cause of absences, costing the US economy billions in lost productivity. It's a big deal, and handling it proactively can make a difference.

Your handbook is a good starting point. While traditional health and safety policies are old hat, the forward-thinking employers are weaving mental health into their narratives. Think substance use policies, suicide prevention, and self-care guidelines. Got wellness programs? Highlight those. Whether it's meditation rooms, counseling services, or employee assistance programs, these perks can make a huge difference.

Green Workplace Policy

Here's a thought: why not make your handbook a testament to your company’s green initiatives? It's a small section, but it speaks volumes about your commitment to sustainability.

Recycling, waste reduction, turning off equipment when it's not in use—these might seem like tiny actions, but they add up. And let's be real, bad environmental habits are tough to shake. By including them in your handbook, you set the expectation from day one.

Dealing with Allergens

Have you noticed how schools have gone allergen-free? Well, workplaces are catching on. Banning common culprits like peanuts and shellfish isn't just about safety for employees. If you're customer-facing, like in the restaurant biz, it's a legal matter too. Anaphylactic reactions are serious, and being unprepared isn't an option.

Your policy might include the location of life-saving meds like EpiPens. And it should definitely outline emergency procedures. But food isn't the only concern. Some people are sensitive to fragrances. So, it’s wise to set some ground rules around perfumes, colognes, and scented cosmetics.

These are just a few ideas to get started. For more inspiration, take a look at some of the best examples out there. You might find a few gems to sprinkle into your own handbook.