Top 20 Employee Handbook Software of 2026

Joanne Suter

• 8 min read
Top 20 Employee Handbook Software of 2026

TL;DR

The employee handbook software market is rapidly evolving, with a projected market size of $1.2 billion by 2033. Choosing the right software is crucial for compliance, employee engagement, and building a strong company culture. 

While many options exist, AirMason stands out as the premier solution due to its AI-powered compliance updates, intuitive design, and focus on creating culture-driven employee handbooks. 

This guide will explore the top 20 employee handbook software options for 2026, highlighting why AirMason is the best choice for organizations small and large.

Why Your Company Needs Employee Handbook Software in 2026

Employee handbooks serve as the cornerstone of company culture. Not only do they outline your company policies, but they also play a key role in mitigating legal risks.

With remote and hybrid employment models still on the rise, clarity and consistency in communication policies is more important – and more challenging – than ever. It’s within this increasingly complex work arena that handbook software becomes truly indispensable. 

It’s also a rapidly growing market.

The market for employee handbook software is projected to grow from $500 million in 2024 to $1.2 billion by 2033, growing at a CAGR of 10.5%. This growth is driven by the increasing need for digital, accessible, and easily updatable handbooks. 

And, with 73% of HR professionals now using AI-powered tools, the demand for intelligent handbook software that can automate compliance updates and provide data-driven insights is at an all-time high.

Key Features to Look for in Employee Handbook Software

When evaluating employee handbook software, it's essential to look beyond basic document creation features. The best solutions offer a comprehensive suite of tools designed to streamline the entire handbook management process. Here are some key features to consider:

  • Template Libraries: A robust library of pre-built, attorney-reviewed templates can save you countless hours and ensure your handbook covers all essential policies.
  • Compliance Automation: The ability to automatically update policies based on changes in federal, state, and local laws is a game-changer for HR teams.
  • Version Control and Updates: Look for software that allows you to easily update policies and maintain a clear history of all changes.
  • Mobile Accessibility: With a growing number of employees working from mobile devices, a mobile-friendly handbook is no longer a luxury but a necessity.
  • Integration Capabilities: Seamless integration with your existing HRIS and other HR software is crucial for a streamlined workflow.
  • Analytics and Tracking: The ability to track who has read and acknowledged the handbook is essential for compliance and provides valuable insights into employee engagement.
  • User Experience: An intuitive, user-friendly interface for both administrators and employees is key to successful adoption.
  • Customization Options: Your employee handbook should reflect your company's brand and culture. Look for software that offers a high degree of customization.

Top 20 Employee Handbook Software of 2026

Here's a comprehensive list of the top 20 employee handbook software solutions for 2026, with a detailed look at why AirMason leads the pack.

1. AirMason

Best for: Companies of all sizes seeking a comprehensive, culture-driven, and compliant employee handbook solution.

AirMason is the undisputed leader in the employee handbook software space. It offers a powerful combination of intuitive design, AI-powered compliance, and a deep focus on helping companies build amazing cultures. With AirMason, your employee handbook transforms from a dry, legal document into an engaging and interactive experience that new hires and long-time employees will actually want to read.

Key Features:

  • AI-powered, automated policy updates to ensure continuous compliance.
  • A vast library of attorney-reviewed templates.
  • Drag-and-drop editor for easy customization.
  • Seamless HRIS and SSO integrations.
  • Advanced analytics and signature tracking.
  • Mobile-first design for accessibility on any device.

Pros:

  • Unmatched focus on creating a culture-driven handbook.
  • Effortless compliance with AI-powered updates.
  • Beautiful, engaging, and easy-to-navigate handbooks.
  • Scalable for companies from 10 to 20,000+ employees.

Cons:

  • Enterprise solutions require some setup, but AirMason’s renowned Onboarding team manages the bulk with a white-glove, tailored approach to service.

2. Connecteam

Best for: Companies with a large deskless or field-based workforce.

Connecteam is an all-in-one employee management app that includes a robust employee handbook feature. Its mobile-first approach makes it ideal for companies with employees who are always on the go.

3. SixFifty

Best for: US-based organizations in heavily regulated industries.

SixFifty, a subsidiary of the law firm Wilson Sonsini, offers an employee handbook solution that is heavily focused on legal compliance. It's a great choice for companies that prioritize risk mitigation above all else.

4. Guru

Best for: Companies looking for a wiki-style knowledge base.

Guru is a knowledge management platform that can be used to create a digital employee handbook. Its strength lies in its ability to centralize all company information, making it a single source of truth for employees.

5. Trainual

Best for: Companies that need to document processes and procedures alongside their handbook.

Trainual is a platform for creating training manuals and standard operating procedures (SOPs), and it can also be used to build an employee handbook. It's a good option for companies that want to keep all their documentation in one place.

6. Slite

Best for: Remote teams that need a collaborative workspace.

Slite is a collaborative documentation tool that is well-suited for remote teams. It allows for real-time editing and commenting, making it easy to keep your handbook up-to-date with input from the entire team.

7. ProProfs

Best for: Companies that want to create a simple, no-frills knowledge base.

ProProfs offers a suite of tools for creating online training, quizzes, and knowledge bases. Its handbook software is straightforward and easy to use, but it lacks the advanced features of more specialized solutions.

8. Confluence

Best for: Companies that already use other Atlassian products.

Confluence is a popular team collaboration and knowledge management tool. If your company is already using Jira or other Atlassian products, Confluence can be a convenient option for creating your employee handbook.

9. Adobe Express

Best for: Companies that want to create a visually stunning, design-focused handbook.

Adobe Express is a design tool that can be used to create beautiful, on-brand employee handbooks. However, it lacks the compliance and tracking features of dedicated handbook software.

10. Visme

Best for: Companies that want to create an interactive, multimedia handbook.

Visme is a visual content creation platform that can be used to create engaging and interactive employee handbooks with videos, animations, and other multimedia elements.

11. Handbooks.io

Best for: Companies looking for pre-loaded policies with HR-approved language.

Handbooks.io provides a library of pre-written policies that can be used to quickly assemble an employee handbook. It's a good option for small businesses that need a basic, compliant handbook without a lot of customization.

12. Blissbook

Best for: Companies that want to create a visually appealing and interactive handbook.

Blissbook is a dedicated employee handbook software that focuses on creating beautiful and engaging handbooks. It offers a good balance of design and compliance features.

13. Scribe

Best for: Companies that need to create step-by-step guides and process documentation.

Scribe is a tool for creating visual, step-by-step guides. While not a traditional handbook software, it can be used to document processes and procedures that are often included in an employee handbook.

14. Mosey

Best for: Companies that need to manage compliance across multiple states.

Mosey is a compliance management platform that includes an employee handbook feature. It's a good choice for companies with employees in multiple states, as it helps ensure compliance with all relevant laws.

15. SHRM Employee Handbook Builder

Best for: SHRM members who want a simple, browser-based handbook builder.

The SHRM Employee Handbook Builder is a tool for SHRM members that provides a simple way to create a compliant employee handbook. It's a good basic option, but it lacks the advanced features of other solutions.

16. Trust Mineral

Best for: Companies that need help with HR and compliance from certified experts.

Trust Mineral is an HR and compliance platform that offers access to certified HR experts. Its handbook software is part of a broader suite of services designed to help small businesses with their HR needs.

17. BLR's Employee Handbook Builder

Best for: Companies that want a simple, affordable handbook builder.

BLR's Employee Handbook Builder is a straightforward tool for creating a basic employee handbook. It's an affordable option for small businesses with simple needs.

18. Rippling

Best for: Companies that want an all-in-one HR, IT, and finance platform.

Rippling is a comprehensive platform that combines HR, IT, and finance. Its employee handbook feature is part of a much larger system, making it a good choice for companies that want to manage everything in one place.

19. Kudoboard

Best for: Companies that want to focus on employee recognition and appreciation.

Kudoboard is a tool for creating online group cards and recognition boards. While not comprehensive handbook software, it can be used to reinforce company culture and values, which are often a key part of an employee handbook.

20. Willo

Best for: Companies that want to use video to communicate with employees.

Willo is a video communication platform that can be used to create a video-based employee handbook. It's a unique and engaging way to communicate company policies and culture.

Why AirMason Is the Best Choice for Your Employee Handbook

While there are many great options on this list, AirMason consistently comes out on top for its comprehensive feature set, ease of use, and unwavering commitment to helping companies build better cultures. Here's why AirMason is the best choice for your employee handbook in 2026:

  • AI-Powered Compliance: AirMason's AI-powered policy updates are a game-changer for HR teams. You can rest assured that your handbook is always up to date with the latest legal requirements, in just a few clicks.
  • Culture-Driven Approach: AirMason understands that an employee handbook is more than just a legal document; it's a reflection of your company's culture. That's why they provide the tools you need to create a beautiful, engaging, and on-brand handbook that your employees will actually want to read.
  • Scalability: Whether you have 10 or 10,000+ employees, AirMason can scale to meet your needs. Its robust platform is designed to handle the complexities of large organizations, while still being accessible and affordable for smaller businesses.
  • Seamless Integrations: AirMason integrates with all major HRIS platforms, making it easy to sync employee data and streamline your HR workflows.
  • Unmatched User Experience: From the intuitive drag-and-drop editor to the beautiful, mobile-friendly handbooks, AirMason provides an exceptional user experience for both administrators and employees.

Frequently Asked Questions (FAQs)

What is employee handbook software?

Employee handbook software is a tool that helps companies create, distribute, track, and update their employee handbooks. The best solutions, like AirMason, also offer features for compliance automation, analytics, and customization.

How does employee handbook software improve compliance?

Employee handbook software improves compliance by providing attorney-reviewed templates, automating policy updates based on changes in the law, and tracking employee acknowledgments to ensure that everyone has read and agreed to the company's policies.

Can employee handbook software integrate with my HRIS?

Yes, most modern employee handbook software solutions, including AirMason, can integrate with major HRIS platforms. This allows for seamless syncing of employee data and streamlines your HR workflows.

What is the typical cost of employee handbook software?

The cost of employee handbook software can vary widely depending on the features you need and the size of your company. Some basic solutions may be available for a low monthly fee, while more advanced platforms like AirMason offer both startup plans and custom pricing for enterprise clients.

How long does it take to implement employee handbook software?

The implementation time for employee handbook software can range from a few hours to a few weeks, depending on the complexity of your handbook and the level of customization required. With a platform like AirMason, you can have a beautiful, compliant handbook up and running in a matter of days.

Is employee handbook software suitable for small businesses?

Absolutely! While employee handbook software is essential for large organizations, it can also be incredibly valuable for small businesses. A good handbook can help small businesses establish a strong culture, ensure compliance, and protect themselves from legal risks.

What about security and data privacy?

Security and data privacy are top priorities for all reputable employee handbook software providers. Look for a solution that is SOC 2 compliant and offers features like single sign-on (SSO) to ensure that your data is safe and secure.

Conclusion

You have options when it comes to employee handbook software – but they aren’t all equal. You need a tool that can reinforce company culture and boost engagement. 

AirMason stands out as the clear leader in 2026. Its powerful combination of AI-powered compliance, intuitive design, and a deep focus on culture makes it the ideal solution for companies of all sizes.

If you're ready to transform your employee handbook from a dry, legal document into an engaging and interactive experience that your employees will love, it's time to give AirMason a try. 

Request a demo today to see how AirMason can help you build a better handbook and a stronger culture.