AI-Powered Document Management for
Stay organized, compliant and ahead of the curveReal-time updates across all client documents from a single edit. Manage shared pages and documents across all your clients.Book a Demo
AI Workflow
Automated Compliance
Client Portals
Shared Pages
AirMason is already used and trusted by HR teams serving millions of employees worldwide
HR workflows are stuck in the ‘90sIt’s time for a smarter way to manage clients
Save timewhile keeping clients compliant
With CoLaunch’s centralized smart workspace, you can generate, update, and sync everything from handbooks to hiring documents, all while staying ahead of employment laws.
From a full library of legally reviewed policy templates and state-specific addenda, to AI-powered workflows, version tracking, e-signatures, and audit trails for every document, and so much more.
It’s everything you need to reduce admin work, increase client retention, and grow your revenue. Whether you're overseeing a few clients or hundreds, CoLaunch helps you streamline your workflows, and deliver an experience your clients will love.
Modern, BeautifulHR Documents
Seamlessly integrate the best-in-class documents creation into your product suite, fully white-labelled.
Offer your clients beautifully designed, always-up-to-date documentsEmbed policy changes, acknowledgements, and version control
Documents are fully styled to match your client’s brand, including colors, and fonts
Shared pages automatically carry the same design, so everything feels consistent
AI-PoweredHR Compliance
Offer a smarter AI-Powered HR compliance solution, always edited, reviewed and curated by the AirMason HR Legal team.
- Get access to our HR Compliance Library
Automated legal updates across all states
All policy updates are reviewed and curated by AirMason’s HR legal team
Clients are proactively alerted to new requirements, letting you stay ahead of compliance
IntroducingAirAssist
The AI HR Assistant that actually knows what it’s talking about.
A personalized experience both at the Employee & Organization levels, AirAssist understands your company's policies, state and federal policies, context specific rules, as well as the employee's HRIS profile before providing the correct answer.
Full integrations with all the major HRIS providers.
Learn More
Granular Context ControlAdmins can manage exactly where AirAssist gets its information from, add additional rules on what to ignore or incorporate. Add in custom Q&A to train it to understand previous context specific situations.
Automatic PermissionsEach conversation with AirAssist is limited (at the native level) to documents that each employee has access to.
Full Audit TrailAbility to edit and review every answer provided by AirAssist...
Integrationsare integrated.
Technical Feasibility& Enterprise Readiness
Integrating AirMason into your offering is simple and hassle-free. Our team works closely with you to ensure a smooth implementation that aligns perfectly with your brand and operational needs.
More importantly, our team provides a white glove service to your clients, supported by 6 years of technical maturity and operational excellence.
Get access to our HR Compliance Library- 50+ native integrations with SSO & HRIS Providers
- Already serving millions of employees globally
- Scalable, de-coupled architecture running on Google Cloud
Let's Serve People Something Better Together
Partner with us to deliver beautifully branded, easy-to-use HR documents for your clients.
Save time, unlock new revenue for your company, and make a real difference for their teams.
Schedule Your Partnership CallCoLaunch is new. These are the questions we’ve heard (and asked ourselves).
What’s Inside
Imagine managing HR documents for dozens or hundreds of clients without ever feeling disorganized. That’s CoLaunch. It’s a centralized, smart workspace built for firms that juggle multiple clients and don’t want to drown in version chaos.
You create, update, and organize all your client documents all from one place. Each client gets their own customized portal. You also get real-time syncing, AI-powered assistance, and fully branded documents that scale with your firm.
Your clients stay compliant and impressed. You stay calm and in control.
You create, update, and organize all your client documents all from one place. Each client gets their own customized portal. You also get real-time syncing, AI-powered assistance, and fully branded documents that scale with your firm.
Your clients stay compliant and impressed. You stay calm and in control.
Legacy tools give you static content libraries. Useful, but... kind of like filing cabinets with nicer fonts.
CoLaunch is built for professionals who need more than reference material. With living documents, smart versioning, and easy updates across clients, CoLaunch transforms policy management from a scavenger hunt into a streamlined, repeatable process.
What’s different:
CoLaunch is built for professionals who need more than reference material. With living documents, smart versioning, and easy updates across clients, CoLaunch transforms policy management from a scavenger hunt into a streamlined, repeatable process.
What’s different:
- Updates policies and documents in real time, syncing across organizations
- Lets you white-label and fully brand documents that actually look good
- Comes with full featured, smarter client and employee portals
- AI-powered, with adult supervision; always first reviewed and edited by our HR Legal team
- Keeps your clients compliant (and impressed)
Mineral walks. CoLaunch runs — in heels.
You bet. You can set up shared content pages like federal policies across clients, and still tweak the internal policies per client. When the law changes, you update it once and CoLaunch handles the rest, while giving you granular control over everything. No more copy-paste headaches or second-guessing which file is the latest. Just efficient, centralized updates that are customized where needed and consistent where required.
We leverage AI that’s smart, has just the right context, and is supervised. Currently, CoLaunch includes:
- Automated Compliance & HR Updates leverage AI, however all updates are always edited and curated by our HR Legal team..
- Answer questions for everyone with actual context. It knows the client’s policies, understands each client’s tone of voice, it of course has access to state (and federal) employment laws, and each person’s HRIS profile before putting all that context together for each answer. And of course here, you can review and edit everything.
CoLaunch comes with a simpler Canva-style editor that lets you build on-brand, beautiful docs without needing code. However, keep in mind our documents are all meant to be mobile responsive and made for the web. So there are obvious limitations. If you need help styling something but can’t quite get right or simply want to hand it off, we have an in-house professional services team of designers and copywriters on the ready to help with custom design and copywriting projects.
And of course, once it’s looking good, shared pages and documents can keep your styling consistent. It’s 2025, can we please make ugly handbooks illegal already?
And of course, once it’s looking good, shared pages and documents can keep your styling consistent. It’s 2025, can we please make ugly handbooks illegal already?
Every change is tracked. Every published version is saved. Every “oops” is reversible. From your end or the client’s end.
When you update a shared page or document, CoLaunch shows you exactly which clients and documents are affected, and helps you push those changes live.
When you update a shared page or document, CoLaunch shows you exactly which clients and documents are affected, and helps you push those changes live.
Absolutely. Custom logo, domains, email sender, fonts, and colors.
All sorts, and it doesn’t just have to be HR related. If it lives in a PDF or Word doc today, it probably works better in CoLaunch.
That includes:
That includes:
- Employee handbooks
- State and federal policies
- Brandling guidelines
- Custom policies and benefit guides
- …and anything else you can think of.
Absolutely. We integrate with dozens of HRIS and SSO platforms like Paylocity, Workday, Rippling, UKG, BambooHR, Okta, Azure, and more. Of course, for clients who don't wish to have an HRIS connected or have a legacy HRIS, then we have options for that too. The AirMason’s solutions focused team, with 6 years of experience, has seen every variety of integration. We also don’t outsource our integrations, they are built into CoLaunch; saving everyone time and money.
Whether you’re managing two clients or two thousand, CoLaunch is built to scale with you — no matter where you're starting.
CoLaunch scales with your needs. You can:
CoLaunch scales with your needs. You can:
- View all clients in one place
- Share and update policies across orgs
- Track compliance individually
- Reduce administrative overhead
Create a white-labeled portal for your clients, where they can view, edit, approve, or publish documents based on the permissions you set.
They can also view employee acknowledgements and signature reports, along with analytics, and the employment law updates.
CoLaunch works whether your clients are hands-on or just want to review and sign off.
They can also view employee acknowledgements and signature reports, along with analytics, and the employment law updates.
CoLaunch works whether your clients are hands-on or just want to review and sign off.
Each client gets a branded employee portal. The portal can of course be branded to your or their own brand guidelines. Employees only see the documents they’re supposed to, nothing more. Their experience is fully personalized based on the rules you define: location, department, employment type, and more. They can view assigned documents and policies, and digitally acknowledge or sign them.
Yes. You can have approval flows for documents before they go live, whether that’s internal approvals, client-side reviews, or a combo.
Clients can easily preview, comment, and approve directly. Once approved, you (or they) can publish and send out notifications to employees with one click. And of course, it’s all version controlled with complete audit logs.
Clients can easily preview, comment, and approve directly. Once approved, you (or they) can publish and send out notifications to employees with one click. And of course, it’s all version controlled with complete audit logs.
Absolutely. Before rolling anything out, you can preview exactly what your client or their employees will see, including branded styling, document layout, and access levels. It’s like a dress rehearsal, but for policies.
AirMason’s core platform is used by clients across 5 continents, and CoLaunch is available internationally as well.
Currently, our employment law update feature is only supported in the US and Canada. Support for the UK and EU is coming soon, please reach out to us for the latest rollout timeline.
Currently, our employment law update feature is only supported in the US and Canada. Support for the UK and EU is coming soon, please reach out to us for the latest rollout timeline.
Onboarding
Most partners are up and running within a few days, but full migration typically takes 2 to 4 weeks, depending on how many clients, documents, and moving parts you’ve got. We help you prioritize what to bring over, set up each client’s access rules, and organize your workspace so everything feels organized, scalable, and ready for growth. It’s a white-glove, full implementation, and we’re with you every step of the way.
In most cases yes, in some cases, no. CoLaunch is plug-and-play for the most parts, with absolutely no dev time or engineering backlog required.
However, there are several cases where we may need to involve your IT team:
However, there are several cases where we may need to involve your IT team:
- Some clients come with SSO or HRIS integrations already, others don’t. Some HRIS Integrations are plug-and-play, some require additional permissioning from the HRIS. Either way, we’ll help configure each one based on what they need (and what they have).
- Custom domains, for example if you want your client’s employee portal to be books.yourcompany.com then you will need a few minutes of your IT team’s time to set that up through the settings area.
Yes, and we’ll walk you through the whole thing. Migration usually takes 1 to 3 weeks and includes:
- Reviewing what to migrate and from where (platforms, folders, etc.)
- Setting up user accounts and permissions per client, sending out welcome emails to each client
- Keeping all the documents web and mobile ready
- Organizing documents so everything is clean and brand-ready
Absolutely. Our in-house design and copy team can give your policies a visual refresh and tone check. And if you’re worried about outdated legal language, our HR Legal team can review and recommend updates, ensuring every doc is compliant, looks good, and reads clearly.
Yes. Whether you’re rolling them out all at once or taking it client by client, we’ll help you set up each client’s portal, apply branding, assign the right policies, and connect integrations (if they have them). It’s like onboarding, but without the usual headaches.
Of course. You’ll get live walkthroughs, recordings, help docs, and ongoing access to our team. We make sure your staff and clients know how to use the platform. Also, CoLaunch is designed and engineered to be intuitive and user friendly. Don’t take our word for it though, please ask for a free trial and take it for a test drive. And finally, live support (from a human) is always available (during business hours) from your dashboard.
Bonus: you can always book refresher sessions as your team grows.
Bonus: you can always book refresher sessions as your team grows.
Yes, full control. Every client gets their own branded portal with scoped access to just the documents they need.
You decide what’s shared across clients, what’s private, and who can view or edit what.
You can let them manage everything on their own; custom domains, emails, document approvals, send welcome emails, update their own HR policies, and employee signatures. Or do some or all of that, on their behalf. Your workspace, your rules.
You decide what’s shared across clients, what’s private, and who can view or edit what.
You can let them manage everything on their own; custom domains, emails, document approvals, send welcome emails, update their own HR policies, and employee signatures. Or do some or all of that, on their behalf. Your workspace, your rules.
Absolutely. You can assign documents to employees based on their location, role, department, or other rules. Whether they’re synced from an HRIS or uploaded manually, each employee sees only the policies that apply to them, and nothing else.
And same thing here, let clients manage employee access on their own, or do it on their behalf.
Data Processing Note: You are responsible for obtaining appropriate authorization from your clients before managing or accessing any employee data within CoLaunch. Our Data Protection Officer can help you walkthrough data and privacy requirements.
And same thing here, let clients manage employee access on their own, or do it on their behalf.
Data Processing Note: You are responsible for obtaining appropriate authorization from your clients before managing or accessing any employee data within CoLaunch. Our Data Protection Officer can help you walkthrough data and privacy requirements.
Not at all. Each client can use a different HRIS or SSO (or none at all), and CoLaunch supports it all. We adjust around your clients, not the other way around. You can connect what’s available, skip what’s not, and still run everything smoothly from your smart, organized workspace.
That’s exactly what CoLaunch is built for. Adding new clients is easy, spin up their own portal in minutes, share shared documents, brand everything for consistency, and send out welcome emails to everyone.
As you grow, all the shared content and centralized workflows save you hours. And increase revenue.
As you grow, all the shared content and centralized workflows save you hours. And increase revenue.
Compliance
CoLaunch includes a curated states and federal addenda library and real-time updates across both state and federal employment law, all backed by our in-house HR Legal team. When employment laws change, we’ll flag which clients and documents are affected, show you the updated language, and help you review. edit, and publish across your entire book of business, all from one place.
Both, in the best way. AI helps surface what’s changing and generate draft language. Then our HR legal team (real humans, with years of experience, not just robots in suits) review every single update before it’s published. You get speed and legal confidence, no shoddy generative AI blog posts pretending to be legal guidance.
When an employment law changes, we notify you both on your dashboard and through email, and show you exactly which clients and documents are affected. You’ll get recommended updates, review guidance, and a preview of the policy, ready for you to approve, customize, or publish instantly.
Yes, and it’s a game changer. Update one shared policy, then sync it across every client who uses it. You can publish in bulk, or review each version before going live. It’s how you stay compliant at scale without spending your day copying and pasting across 17 handbooks.
Each client has their own branding? That’s okay too, CoLauch will just sync the copy, letting each client have their own personalized branding.
Each client has their own branding? That’s okay too, CoLauch will just sync the copy, letting each client have their own personalized branding.
Of course. You’re in full control. CoLaunch gives you policy drafts based on the latest employment law, but you can edit, reword, or localize them however you’d like. Use our language, or make it yours. Either way, you’re covered.
This is exactly what CoLaunch was built for. You can assign policies by location, so employees in California, Texas, and New York all see the appropriate documents. All those documents can have shared, common pages of course so you are minimizing your updates. Our rule-based access controls keep everything tidy, accurate, and legal.
Yes. Every edit, approval, and publish action is logged. You can track who did what and when, with full version history for every document.
So when your client asks who approved that PTO policy update last quarter — you’ve got receipts.
So when your client asks who approved that PTO policy update last quarter — you’ve got receipts.
Yes,. CoLaunch can track both employee acknowledgements and signatures for every document. You’ll see who’s read and signed what, who’s overdue, and who needs a gentle nudge. Your clients (and you) can even automate reminders, no more chasing signatures by email.
Your dashboard will give you a bird eye view of everything, letting you decide how much managing you are doing on your client’s behalf.
Your dashboard will give you a bird eye view of everything, letting you decide how much managing you are doing on your client’s behalf.
Both. You get a full library of legally reviewed policy templates and state-specific addenda built by HR and employment law experts.
You can use them as-is, modify them for tone, or layer them into your own branded handbook.
Your content library also comes with industry agnostic handbooks and company policy templates to choose from.
You can use them as-is, modify them for tone, or layer them into your own branded handbook.
Your content library also comes with industry agnostic handbooks and company policy templates to choose from.
Just ask. Our HR Legal team can help interpret edge cases, clarify regional nuances, or draft new content when you need it. Please note all audits and copywriting requests are priced out depending on the complexity of the project. Whether it’s a one-off request from a niche industry or something tricky across multiple jurisdictions, we’ve got your back.
Fine Print
It depends on how many clients you’re managing and how complex their HRIS integrations are (and if they are even needed).
We offer flexible flat pricing based on number of clients and scale. Curious what it could look like for your firm? We’ll map it down, no pressure. Click here to book a call.
We offer flexible flat pricing based on number of clients and scale. Curious what it could look like for your firm? We’ll map it down, no pressure. Click here to book a call.
We charge based on how many clients you manage, not by employee headcount. You’re not penalized for having large client orgs or growing teams. That means you can scale without surprise overage fees every time some new client joins.
We do have a soft limit of 200 documents per client. If you need more, we can support it.
We do have a soft limit of 200 documents per client. If you need more, we can support it.
Yes, and we highly recommend it. You can take CoLaunch for a test drive, explore the dashboard, and even try uploading a few documents. Because each dashboard is personalized, our team will walk you through it first and help you set it up so you get a real feel for how it would work with your clients.
For most plans, yes especially if you’re configuring complex HRIS integrations, or need copywriting, design or additional legal support. That said, we’ll scope everything with you up front, so there are no surprises.
Our base plan includes:
Need copywriting, design, or custom legal audits? Those are the optional add-ons.
- Full access to your CoLaunch dashboard with unlimited number of user seats
- 200 employee documents per client
- Branded admin and employee portals for your clients
- Plug-n-play SSO & HRIS Integrations
- Library of federal and state-compliant policy templates
- Automated Employment law & policy updates
- Automated Employment law & policy updates
- Basic onboarding support and training
Need copywriting, design, or custom legal audits? Those are the optional add-ons.
Absolutely. You can scale up or down month to month. New client? Spin up their portal in minutes. Letting one go? Archive their access with a click. Your pricing adapts with your workload, no lock-ins.
We only offer an annual pricing for our CoLaunch service. If you need month-to-month flexibility, especially if you’re still testing the waters or just getting started, we recommend the AirMason platform for individual clients.
If you need to pause or cancel your plan, we’ll make sure you and your clients have access to export all their content. There’s no fine print designed to trap you. We only want you to stay if you love AirMason, not because it’s hard to leave.
Some support is included, for example if you had a specific question around a policy update that came out. But in-depth design, policy audits, and custom legal reviews are scoped and billed separately based on the project. We’ll always let you know what’s included and what’s extra before work begins.
Support
Both your clients and you get real, human support right from the dashboard. Live chat, dedicated email support, and scheduled calls are all available during business hours. Whether it's a permissions question, a weird formatting issue, or a state-specific policy concern, we’ve got you.
Our team is based out of the US, Canada, UK, Germany and across Asia. If you need international support coverage, we have that covered too. Our SLA by default covers EST hours, between 9-5.
Our team is based out of the US, Canada, UK, Germany and across Asia. If you need international support coverage, we have that covered too. Our SLA by default covers EST hours, between 9-5.
Yes. Every CoLaunch partner gets a named account lead, someone who actually knows your setup and history. No “ticket roulette” here. You’ll have a consistent team member you can reach out to when you need help or want to talk strategy.
Live walkthroughs, recorded sessions, help docs, and 1-on-1 sessions when needed. Your team, and of course your clients, if you want, will know exactly how to use the platform.
Refresher training sessions can be booked anytime as well.
Refresher training sessions can be booked anytime as well.
Yes, absolutely. We’ll help you create a smooth onboarding flow for your clients, from branded walkthroughs, client-friendly docs, and even live co-training sessions if needed. You can do it yourself, or let us help.
Support requests during business hours are typically answered within an hour for most requests and within 4-6 hours for admin related support requests. We prioritize anything marked urgent, and if something’s truly mission-critical (legal or tech-wise), we have the bandwidth to escalate immediately.
We’ve been around for 6 years, with a 98.8% retention rate. While our product has gotten better over the years and continues to get better every month, it’s our customer support team that makes that happen.
We’ve been around for 6 years, with a 98.8% retention rate. While our product has gotten better over the years and continues to get better every month, it’s our customer support team that makes that happen.
Yes, absolutely. If you need help styling a doc, rewriting a confusing copy, or reviewing a legal change, our design team, writers, and HR Legal team are here for project-based support. We’ll scope it first so you know what to expect, both in terms of cost.
It is, and actually helpful. We keep our Help Center updated with articles, video walkthroughs, and step-by-step how-tos based on real client questions.
Send it our way. We can loop in our HR Legal team or provide guidance based on how others have handled similar cases. Whether it’s about wage transparency in Colorado or bilingual policies in California, we’ve probably seen it by now.
Always. We send regular product updates and release notes, and your account lead will flag anything that’s especially relevant to your workflow, and offer webinars and training if it’s a big feature release.
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